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Regulations for using the CMKP e-learning med-learning platform

These regulations define the terms and conditions of using the services and information offered on the e-learning platform of  Centre of Postgraduate Medical Education based in Warsaw, hereinafter referred to as the CMKP e-learning med-learning platform. 

 

§ 1

Definitions

 

Terms used in the regulations, written with a lowercase or a capital letter, have the following meanings:

1.      E-learning med-learning CMKP platform – an IT application for creating and managing the education process.

2.      Course - an organized part of the program content as part of specialization education or continuous professional development in accordance with the approved program of a given specialization.

3.      User - course leader (lecturer), student, scientific director, administrative manager, administrative employee, administrator.

4.      Lecturer, scientific manager, administrative manager - User authorized to moderate the education process in the course he runs on the med-learning CMKP e-learning platform.

5.      Administrative employee - an employee of the CMKP or an institution cooperating with CMKP, authorized to moderate the education process within the supported courses.

6.      Student - course participant, a person with an account on the med-learning CMKP e-learning platform, with a login and password assigned by the administrator, using the med-learning CMKP e-learning platform, performing didactic tasks assigned by the course leader (lecturer).

7.      User account - a collection of information about a person using the med-learning CMKP e-learning platform, which includes, inter alia, name and surname, e-mail address, user status, professional license number.

8.      Administrator - an employee of the CMKP e-Learning Department responsible for the functioning of the med-learning CMKP e-learning platform, with the authorization to manage User accounts, providing support to people using the med-learning CMKP e-learning platform.

9.      Teaching material - any content presented on the med-learning CMKP e-learning platform in order to implement the education process (statements, presentations, slides, texts, materials, copies, scans, photos, etc.).

10.  Anonymization - deletion of personal data in its entirety, permanently and irreversibly, preventing their reproduction and preventing the identification of the data subject.

11.  Regulations - these Regulations for the use of the CMKP e-learning platform.

12.  CMKP – Centrum Medyczne Kształcenia Podyplomowego (Centre of Postgraduate Medical Education) with headquarters in Warsaw.

 

§ 2

Introductory information

 

1.      Logging in to the CMKP e-learning platform and using its resources requires acceptance and compliance with the Regulations, which apply to all Users.

2.      The med-learning CMKP e-learning platform is available only via the Internet, works 7 days a week, 24 hours a day, excluding periods necessary to carry out modernization works and periods of failure.

3.      Using the med-learning CMKP e-learning platform requires the User to access the Internet, a computer with an installed browser and appropriate software, necessary to participate in e-learning courses on the med-learning CMKP e-learning platform. The technical requirements necessary to participate in the on-line lectures are specified in the documents: "Instructions for students" and "Instructions for lecturers", posted on the website of the CMKP e-learning platform.

4.      The use of the med-learning CMKP e-learning platform is possible only as intended, in accordance with these Regulations and applicable law.

5.      In order to gain access to the e-learning platform med-learning CMKP and use it, the User should have an active e-mail address (in the case of CMKP employees, a business address in the cmkp.edu.pl domain is required).

6. The User undertakes to protect and not to disclose to third parties his data, i.e. login and password to access the CMKP e-learning platform.

7. It is recommended that the password to access the med-learning CMKP e-learning platform should be made up of at least eight characters containing upper and lower case letters, numbers and special characters.

8. The e-Learning Department is responsible for the efficient functioning of the med-learning CMKP e-learning platform and its use in accordance with these Regulations. It provides services for users of the e-learning platform med-learning CMKP on working days from Monday to Friday, 8.00-16.00.

9. The "Guidelines for conducting online lectures on the CMKP e-learning platform" constitutes an integral part of the Regulations. 

§ 3

Rules for using the med-learning CMKP e-learning platform

 

1. The med-learning CMKP e-learning platform is used solely for educational purposes. It is forbidden to use the med-learning CMKP e-learning platform for other purposes or in a way that violates the law, the good name of CMKP and other Users of the med-learning CMKP e-learning platform.

2. The med-learning CMKP e-learning platform uses cookies, i.e. text files sent to the User's computer, identifying him in a way necessary to simplify or cancel a given operation. Browser support for cookies provides the ability to receive reports, monitor statistics, log in to the med-learning CMKP e-learning platform, ensure security (used to detect fraud in the field of authentication within the med-learning CMKP e-learning platform), collect information on how using and displaying personalized content, etc. The condition for cookies to work is their acceptance by the browser.

3. Courses published on the med-learning CMKP e-learning platform require approval by the head of the e-Learning Department.

4. The user may not change his / her personal data such as: name, surname, e-mail address. When there is a need to modify them, he sends a request to the e-mail address: med-learning@cmkp.edu.pl .

5. The administrator, after finding irregularities violating the good name of CMKP or another User, has the right to remove the User's account from the e-learning med-learning CMKP platform, without the User's prior consent. 

§ 4

Copyright protection

 

1. The med-learning CMKP e-learning platform uses the Moodle open source software, in accordance with the GNU GPL license.

2. As part of creating new materials for the courses on the med-learning CMKP e-learning platform, it is allowed to publish ready-made didactic materials or their fragments, provided that it does not violate the interests of their author and the newly created material is original.

3. Provide the exact source of the quoted fragment of text, sound, image (static and dynamic), film, etc.

4. Users are fully liable for any damages resulting from actions contrary to the above reservation. 

§ 5

Rules of proceeding

 

1. The user is obliged to comply with the netiquette and the prohibition of posting on the e-learning CMKP e-learning platform information that violates the Polish law.

2. The user is fully responsible for the content posted by him and undertakes not to post content that:

1) offend or defame third parties, institutions or other entities,

2) contain obscene or pornographic elements,

3) constitute an advertisement or other form of commercial activity,

4) are related to political activity and / or promote political views,

5) contain viruses or other harmful programs,

6) contain untrue or intended to mislead recipients,

7) content in which is discussed or incited to commit a crime.

3. By accepting the regulations, the User undertakes to:

 

1) compliance with the rules referred to in this paragraph,

2) not to use the med-learning CMKP e-learning platform in a way that may damage or in a specific way hinder the use of the med-learning CMKP e-learning platform, server or network with which the med-learning CMKP e-learning platform is connected,

3) refrain from attempting to enter websites or gain access to content to which he has not obtained access (e.g. through qualification for the course, written consent of the academic director or in connection with the performed duties).

4. It is unacceptable to record the course transmission by Users other than the Administrator. Users who are not authorized to record shall be fully and individually liable in the event of recording and disseminating recordings from the transmission of the courses, in particular that the recording of the transmission may violate the protection of personal data, it may also violate the provisions of the Act on Copyright and Related Rights, the Civil Code and the Penal Code, especially in the field of image protection, personal rights and copyrights.

5. CMKP reserves the right to permanently or temporarily disable access to the med-learning CMKP e-learning platform for the User who uses it in a manner inconsistent with the Regulations.

 

§ 6

Anonymization of teaching materials - personal data protection

 

1. The teacher and the Author / authors of teaching materials are / are obliged to protect the personal data of natural persons used in teaching materials, in accordance with the applicable provisions on the protection of personal data, including Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC (hereinafter referred to as "GDPR") (Journal of Laws UE L 119, p. 1).

2. Teaching materials may not contain personal data of natural persons whose data was used in them, with the exception of personal data of natural persons who have the rights to teaching materials in accordance with the provisions of the copyright law (Lecturer and Author / Authors).

3. Personal data shall be deemed to be any information relating to an identified or identifiable natural person ("data subject"); an identifiable natural person is a person who can be directly or indirectly identified, in particular on the basis of an identifier such as name and surname, identification number, location data, internet identifier or one or more specific physical, physiological, genetic, mental factors, the economic, cultural or social identity of a natural person.

4.All personal data contained in didactic materials, including medical documentation as well as the image and special signs (e.g. scars, birthmarks, tattoos) of natural persons must be subjected by the Teacher and the Author / Authors to the effective anonymization process, i.e. delete personal data in full in a permanent and irreversible manner, preventing their reproduction and preventing the identification of the data subject.

5. Correctly anonymised data, e.g. male, born on 1975 Patient of the Clinic "name", resident of Mazovia, with the disease entity "name" - such a range of sample data makes it impossible to identify the data subject without having more data. The anonymization process should be covered by such security measures that will also make it impossible to identify or identify a natural person also with the use of additional information.

6.Anonymization is also considered ineffective, in particular, the disclosure of additional information in the form of: image, scars, tattoos, birthmarks, special characters, disease history numbers, patient's registration numbers, test results numbers and other letter and number identifiers used for registration purposes by entities healing and medical.

7. Teaching materials may contain only such medical, clinical and scientific data (eg sex, age, disease description, methods of treatment, effects and effects) that are adequate and appropriate for presenting the subject of the presentation, subject to section 2.

8. The Lecturer and the Author / Authors shall be / bear all responsibility for any damage caused by the content of didactic materials, in connection with failure to fulfill obligations under the GDPR and in connection with failure to observe professional secrecy (e.g. medical, medical, pharmacy, psychiatric, psychological, occupational medicine services) , transplants, blood donors).

9. In a situation where didactic material, due to its substantive value and teaching should contain personal data, e.g. the image of the patient, the Host and the Author / Authors are / are obliged to demonstrate and document the fulfillment of obligations under applicable law, i.e. inform the data subject about the purpose of taking the photo and consent to its taking and the dissemination of the image and the processing of personal data for didactic purposes by CMKP or by the Teacher / Authors of the didactic material.

10. Documented consent of the data subject referred to in sec. 10, should meet all the conditions set out in applicable law, e.g. taking a photograph with an image, including the Act on Copyright and Related Rights and GDPR.

11. CMKP reserves the right to analyze didactic materials from the point of view of compliance with the principles set out in these Regulations, and in case of doubts, consults the competent organizational unit of the CMKP regarding the protection of personal data.

12. CMKP reserves the right to anonymize personal data or to refuse to publish didactic material in a situation where it is suspected that the law has been violated.

13. In case of doubts regarding the anonymization of personal data in didactic materials, it is possible to contact the CMKP Data Protection Officer at the following e-mail address: iod@cmkp.edu.pl.

§ 7

Personal data protection

 

1.      In case of obtaining your personal data directly from persons interested in the course / training, in accordance with art. 13 of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016. on the protection of individuals with regard to the processing of personal data and on the free movement of such data and the repeal of Directive 95/46 / EC, hereinafter referred to as "GDPR", we would like to inform you that we will process your personal data. Details on this:

1)      Personal data Administrator

Centre of Postgraduate Medical Education  with headquarters in Warsaw, ul. Marymoncka 99/103, 01-813 Warsaw, phone no. 0048 22 5693 700, informs that it is the Administrator of your personal data.

2)      Personal data

We have appointed a Data Protection Officer, whom you can contact regarding the protection of your personal data and the exercise of your rights by e-mail: iod@cmkp.edu.pl ; phone no.: 0048 22 5601 004 or in writing to the address of our registered office, indicated in point I.

3)      Purposes and basics of processing

The processing of personal data of Students - Users of the e-learning med-learning CMKP platform, is aimed at the implementation of the applicable legal provisions regarding the training [1] carried out by the Centre of Postgraduate Medical Education on the basis of the Act of 5 December 2008 on preventing and combating infections and infectious diseases in humans, the Regulation of the Minister of Health of Poland of April 9, 2021 on the qualification of persons carrying out qualification tests and protective vaccinations against COVID-19 and the Act of September 13, 2018 on the Centre of Postgraduate Medical Education and The Statute of the Centre of Postgraduate Medical Education, constituting an appendix to Resolution No. 189 of the Scientific Council of the Centre of Postgraduate Medical Education of June 26, 2019 on the adoption of the Statute of the Medical Centre of Postgraduate Medical Education (the basis of Article 6 (1) (c) of the GDPR).

4)      Personal data recipients

Your data may be made available to processing entities, providing the Administrator with legal services, supporting ICT systems and providing and servicing IT systems and software used for the proper performance of the Administrator's tasks.

If necessary, your data will also be made available to entities authorized to receive your data on the basis of applicable law.

5)      Personal data transfer to third countries or international organizations

We do not transfer personal data outside the European Economic Area. However, personal data (e-mail address, name, login) may be transferred to an entity outside the European Economic Area ensuring the correct functionality of the service for the Administrator. The transfer of data outside the territory of the European Economic Area will take place on the basis of standard protection clauses adopted by the European Commission.

6)      Personal data storage period

Personal data obtained in order to implement the training will be kept for the period necessary to achieve the purpose referred to in point III of this Information. Then, as far as archival materials are concerned, the storage will be in accordance with the CMKP Chancellery Instruction developed on the basis of the provisions of the Act of July 14, 1983 on the national archival resource and archives.

7)      Student’s rights

Student has the following rights:

a) the right to access their personal data – to obtain from the Administrator confirmation whether their personal data is processed, and if so, to access them and provide Student with information in the scope indicated in art. 15 GDPR;

b) the right to rectify their personal data – to request from the Administrator to immediately correct personal data that is incorrect and supplement incomplete personal data in accordance with art. 16 GDPR;

c) the right to delete their personal data – to request from the Administrator to immediately delete personal data, if one of premises specified in Art. 17 GDPR is met, incl. personal data are no longer necessary for the purposes in which they were collected. The right to delete data may be limited due to the Administrator's obligations under applicable law;

d) the right to limit the processing of their personal data in the cases specified in art. 18 GDPR, including questioning the accuracy of personal data;

e) the right to lodge a complaint with the supervisory body dealing with the protection of personal data in accordance with art. 77 GDPR.

In order to use the above-mentioned rights, a request should be directed to the Personal Data Administrator or the Data Protection Officer - contact details are provided in point I or II of this information. Please remember that before exercising your rights, the Administrator will have to make sure that Student has the above right, i.e. identify them accordingly.

8)      Provision of personal data

Participation in the course / training is voluntary, and the application and participation in it obliges Student to provide their personal data for the proper conduct of the course / training. Failure to provide data will prevent participation in the training.

9) Information on automated decision making, including profiling

Personal data are not subject to automated decision making, including profiling.

 

§ 8

Technical support

 

The user reports any irregularities related to the use of the med-learning CMKP e-learning platform to the following address: med-learning@cmkp.edu.pl  

 

§ 9

Final provisions

 

1. The e-Learning Department conducts training in the use of the Moodle system, the use of the ClickMeeting and Zoom platforms, and supports lecturers who prepare teaching materials and conduct classes on the CMKP e-learning platform.

2. CMKP reserves the right to amend these Regulations.

3. In matters not explicitly specified in these Regulations, the provisions of the Training Courses Regulations constituting an appendix to Order No. 127/2020 of the CMKP Director of September 9, 2020, the Act of Law on Higher Education and Science (Journal of Laws No. of 2021, items 478, 619), implementing provisions to this Act and other legal provisions.